Top ten things you should know when deducting Child Support
DID YOU KNOW that each year, employers collect nearly $1.4 billion (74% of all collections) in child support payments for Ohio’s children. We recognize that employers are key to the child support program’s success.
1. Begin the withholding immediately but no later than the first pay period occurring 14 days after the date the Notice was received. Employers do not have to vary your pay cycle because of a Notice of Income Withholding. The sooner you begin withholding, the less likely your employee will fall into default.
2. Remit payment within 7 days of the pay date to avoid receiving another withholding because the employee is in arrears.
3. Remit the payment electronically. If you are an employer with 50 or more employees you are required to submit withholding via electronic transfer and combine all of the payments in one payment.
4. Send one payment for all of your employees as long as you separately identify each employee’s portion of the payment with each check.
5. Notify the CSEA of forthcoming lump sum payments over $150 at least 45 days prior to disbursement to provide sufficient time for the CSEA to process the lump sum paperwork and avoid having to hold the disbursement to employees.
6. Follow the Consumer Credit Protection Act if the employee does not earn enough to cover the full obligation. If you have an employee that falls under this category or close to it, recommend to your employee that they contact the CSEA and request a review of their support order amount based upon their current earnings.
7. Deduct for all cases. If an employee has multiple cases, pro-rate the payments if they do not earn enough to cover each case.
8. Notify the CSEA when the employee’s pay is interrupted or terminated to avoid inquiring calls from the CSEA.
9. Do not discriminate in hiring or discharging an employee because of the Notice of Income Withholding.
10. Know your responsibility and ask for help. The Notice of Income Withholding takes priority over any other legal process under the law of Ohio against the same income.